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Prepare

The better prepared you are,
the better your report.

The Child Safety Gap Assessment is only as good as the information you put in. A little preparation before you start means your report will reflect where your club actually stands, and give you more useful, specific actions to work from.

First, is your sport covered?

Check your sport before you start.

The assessment covers 9 sports with sport-specific frameworks. Type yours below to confirm it's available.

What to gather

Most clubs have more than they think.

Most clubs have more child safety material than they realise. It's just scattered across emails, committee minutes, club handbooks, and the unwritten knowledge in your committee's heads. The assessment asks you to bring it all together.

You don't need everything before you start, but the more you have, the better. If a document doesn't exist yet, that's useful information too. Honest answers about what's missing are just as valuable as evidence of what's in place.

Who to involve

Club secretary or administrator
Most likely to know where policies and documents are kept
Child Safety Officer
If your club has one, they'll know the current state of your policies
Club president or committee chair
Decision-making authority and context on where the club is at
Talk it through

Not sure where to start? Book a free discovery call and we'll walk you through the preparation process.

Book a discovery call →
Document checklist

Work through this before you start.

You don't need everything, but having as much as possible will give you the most useful gap report.

Child safe or child protection policy
?
Your club's formal policy statement on child safety. May be in your club handbook or on your website. If you don't have one, that's fine, it's a gap the assessment will identify.
Code of conduct
?
The behavioural standards expected of all members including committee, coaches, volunteers, and children. Often included in club registrations or on your website.
Member protection policy
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Often provided by your state sporting body or national federation. Check if your club has adopted one — it may be a template you've signed off on.
Complaints handling procedure
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How your club receives, manages, and responds to complaints, particularly from or about children. May be part of your constitution or a standalone document.
Social media and photography policy
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Your club's guidelines on photographing children, posting images online, and how players and parents use social media in relation to the club.
Working With Children Check register
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A list of all committee members, coaches, and volunteers who hold a current WWCC and their expiry dates. Your registrar or secretary likely holds this.
Training records
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Any child safety or safeguarding training your committee or coaches have completed in the past two years, including online modules or club-run sessions.
Committee minutes referencing child safety
?
Minutes that show child safety has been discussed at committee level — policy reviews, incident reports, CSO appointments, or compliance updates.
Risk assessment or safety plan
?
Any documented risk assessment of your club's facilities, events, or activities as they relate to child safety. Formal or informal, written or verbal.
Incident report forms or records
?
Any incident reporting forms, templates, or historical records of incidents involving children at your club. Even if you've never had an incident, the existence of a form matters.

Have questions before you start?

Book a free discovery call and we'll walk you through the assessment process together.

Book a discovery call ↗